Google Workspace holds the entire collection of data that a company generates by storing, analyzing, and sharing it within itself. Naturally, this sensitive data is prone to hacks and constant threats of data leaks. So how can you prevent Google Workspace hacks? Let’s start by first understanding what Google Workspace is. 

 

What is Google workspace (Formerly known as G Suite)?

Google workspace, formerly known as g suite, is a set of productivity tools that includes everyday software tools like Gmail, Calendar, Google Meet, Drive, Docs, Sheets, and many more. Google Workspace is the most widely used set of tools that almost every organization has to rely on. Now how can your company set up Google Workspace security using a reverse proxy? Firstly, a reverse proxy is a server that sits between your website’s server and the clients trying to access it. It protects the identity of your website’s server by directing traffic from users towards itself, before sending it to your website. You can learn more about it from this source.

 

Top reasons why you need to secure Google Workspace (G Suite) apps with a reverse proxy

  1. Monitor traffic flowing over your network.
  2. Create custom user restriction rules and set up access control.
  3. Block specific IP addresses to access your information.
  4. Restrict devices based on their geopolitical locations, time zones and the network the machines are using to access your resources (such as Google Workspace apps).

This way any access from a foreign network will be fended off and safeguard your files in the Google Workspace apps (G Suite).

This blog will cover the use case on how Reverse Proxy can be used to secure Google Workspace apps (G Suite) for devices only on the organization’s network. You can block devices from accessing your resources over a network.

In this scenario, the user can access the Google Workspace applications from their devices as long as they are on the network, but users trying to access Google Workspace applications (G Suite) from outside will be blocked to prevent unauthorized access.

 

How to secure Google Workspace apps for organization? 

Let’s say a company is using Google Workspace Apps (formerly known as G Suite). There are 3 users: User JaydenUser Ryan and User Lexi in the organization. Jayden is on the corporate network but has not logged into the IdP, Ryan is on the network and has logged into the IdP. Finally, Lexi is not even on the network. 

A reverse proxy can be configured to allow or block users from interacting with the Google Workspace apps (G Suite) by enabling IP restrictions. The IdP sends a SAML request to the Reverse Proxy server to authenticate users to access the applications. 

 

Implementing Reverse Proxy in the enterprise to access Google Workspace.

  1. Jayden is not logged in, so he’ll first have to log into the IdP,
    1. Jayden will have to sign-in to IdP.
    2. Then, the IdP will send a SAML response to the Reverse Proxy server to authenticate Jayden when he tries to access it.
    3. When Jayden sends a request to the Reverse Proxy, the Reverse Proxy checks if he is on the corporate network, if true the request will be authenticated and access will be granted to use the Google Workspace (G Suite) apps.
  2. Ryan is already logged in to the IdP, so now he can directly access the Reverse Proxy.
    1. Since Ryan is on the corporate network, then the Reverse Proxy will authenticate their request to access the Google Workspace apps (G Suite), else the request will be declined.
  3. Lexi sends a request to access the Reverse Proxy from another network (Not the Corporate Network !) then the request will be denied.

 

 

Features of miniOrange reverse proxy

 

Conclusion: 

Reverse Proxy is the best practice that allows you to set access control over applications over various parameters. We can configure which IP address from a particular network should gain (or deny) access, in order to secure Google Workspace apps (G Suite) and prevent unauthorized access requests from devices operating on a foreign network.

So, if you’re looking to establish a Reverse proxy for your company, miniOrange fits the bill with world-class service and reasonable pricing.

 

Reference links:

  1. Bot traffic mitigation.
  2. Load balancing.
  3. IP restriction.
  4. Content caching.

 

Other Products Reference links:

  1. How to Setup G Suite/Google SAML SSO (Single Sign-On) for your account with Cloud Identity.
  2. WordPress G Suite / Google Apps SSO Login.
  3. Google Workspace Multi-Factor Authentication.
  4. Single Sign-On (SSO) for Apps Using Google Apps as IDP

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