User Lifecycle management is a solution that allows organizations to implement one user, one identity approach for easy access and management of all the employees. For organizations around the globe, onboarding new employees is a time of excitement and potential. Unfortunately, for the IT department, it is one of the most dreaded periods. Creating accounts of new employees, setting up their systems, and managing specific access rights is something that is necessary and consumes a lot of time. The same thing happens when an existing employee leaves the company and their access needs to be revoked across systems.
What does User Lifecycle Management mean?
User Lifecycle Management (ULM) is an Identity-based user management process designed to enable personalized digital user experiences across multiple services and devices. It works on the principle of One User, One Identity, and One Infrastructure. For HR and IT departments, it means creating a single Identity for an employee who will get all the required access to systems and resources based on some pre-existing rules.
Why do you need a User Lifecycle Management (ULM) solution?
While small organizations can maybe manage the repetitive time-consuming task of creating multiple accounts for a single employee and managing it, as the size of an organization grows, this process becomes time-consuming and error-prone.
Adopting a User Lifecycle Management Solution has the following benefits:
Enhanced productivity and reduce costs
The process of onboarding a new employee, which usually takes a day or two, can be completed within 5 minutes with the use of a Lifecycle Management System. It drastically reduces the time and effort of the entire IT department and reduces costs by up to $20 per employee.
No waiting, quick and secure
A new user can start being productive on the first day of the job and the IT team can be at ease because the system will ensure security and proper required access is granted to the concerned employee.
Not just employees but partners, contractors, and vendors
Modern organizations don’t just rely on employees. Partners, Contractors, and vendors also need varying levels of access to the resources and applications. Adopting a User Lifecycle Management system like the one provided by miniOrange ensures that the process is fast, secure, and reliable.
The process of granting, changing, and revoking the access of any user to any resource can be done at a click of a button within a User Lifecycle Management system. This ensures that the resources of any organization are secure at all times and safe from any malicious party.
Helps with auditing and figuring out any security issues
Integrating a User Lifecycle Management System not only saves the time and cost of onboarding a new user, it also gives the enhanced capability of auditing everything a user does, each resource that is being accessed. This can prove really helpful to figure out if an unrelated party is accessing the resources and is crucial for mitigating the security risks of an organization.
How does miniOrange help with User Lifecycle Management?
miniOrange provides a state of the art Identity and Access Management system which supports the below:
The user Lifecycle Management system requires a centralized directory that stores all the user identities. miniOrange provides a universal directory with advanced capabilities like groups and role-based access policies which simplify the process to a great extent.
Automated User provisioning and deprovisioning
Instead of manually provisioning the users to the apps they need, miniOrange provides the capability to automate the workflow and this ensures that new hires have the apps they need the first time they sit at their workstation. miniOrange has a plethora of apps that enable organizations to automatically enroll new employees to the apps they need.
Similarly, automated deprovisioning ensures that the former employees do not have any kind of access to the organization’s resources right at the moment that they leave. This limits the security risk and helps in maintaining sensitive information secure.
Secure Access to devices, servers, and firewalls
miniOrange also provides a way to secure access to your organization’s devices, services and firewalls by using pre-built agents that can be installed on the system which can then increase the security factor by applying an additional layer of Multi-Factor authentication to the authentication process.
User Lifecycle Management is becoming a necessity for any growing organization. Manual workflows that take hours and are error-prone can be made more agile by adopting automated provisioning and deprovisioning workflows provided by miniOrange. This solution provides a simple, user-friendly, and secure solution to the everyday woes of the backdoor IT department.